Contract Administrator
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Essential Job Duties - The Contract Administrator’s duties include, but are not limited to the following:
- Assist client with planning of procurements and setting pre-award schedules for contracts including Board actions.
- Assist in coordination of Pre-Bid/Proposal meetings to present the Project and RFB/RFP to potential bidder/Proposers.
- Prepare drafts of RFP/RFB addenda for client to review, finalize, and distribute to Planholders.
- Prepare draft award recommendations and Board Reports.
- Conform final contract documents.
- Prepare required reports and correspondence.
- Attend various meetings, including pre-bid proposal and post-bid proposal debriefings.
- Assist in the contract standardization process.
- Monitor all aspects of contract compliance.
- Assist in resolving problems and disagreements between contractors and Client.
- Assist with Task Order and cGMP preparation.
- Assist with change order development and negotiations.
- Review contractor invoices for contractual compliance.
- Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of Client personnel.
- Contribute to the advancement of Client’s goals through commitment to productive collaboration with all stakeholders.
Job Qualifications - To effectively perform the essential functions of the job, candidates must meet the following position specifications:
Education/Training :
- Bachelor’s degree in an engineering or business related field, as well as training in procurement, contract, construction, and commercial law is required.
Professional Experience Level/Other Qualifications :
- Minimum, five (5) to seven (7) years of experience in the administration of commercial/government contracts is required.
- Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP), Construction Manager at Risk (CMAR), and Design Build (DB), preferred.
- Must have demonstrated knowledge and experience in the use of construction industry standard contract documents, including RFI’s, Submittals, Non-compliances, and Design Bulletins.
- Comfortable operating in a team-oriented, collaborative work environment.
- Produce accurate and timely results while maintaining a customer service attitude.
- Experience in a construction office is necessary.
- Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
- Effective oral and written communication skills.
- Must be detail oriented and highly organized.